Ok, I just spoke to the rep that clarified that the prom space and the hospitality space would be one in the same for the weekend. They don't have a suite that could accomodate 60 comfortably. So, what she is offering is a meeting space. In a meeting space we could not bring in our own food and drink of any kind. If we were to have say 40 people she could get us a suite, but that would be somewhere in the $400 range per night. I'm sorry that these types of details were not made clear to me earlier. I'm really feeling like I failed at this.
The rep also said that it may be easier to accomodate us on a different weekend, our weekend and the weekend of July 8th being the busiest weekends at her hotel this summer. I really think we should seriously consider taking a vote on changing the date to take into account people whose plans have changed since they originally voted and to give people some breathing space from now until the F2F to book flights, etc.
Again, I'm sorry if I completely suck at this.
Again, I'm sorry if I completely suck at this.
To the contrary! Thank you for keeping track of all this.
I think it's totally up to the people who can attend.
sj, you've done a great job, especially since you're doing it basically on your own AND you don't actually live in the city you're pimping.
Well, I did grow up the next city over,and I am happy to go and actually look at accomodations if that is what people want me to do. I was planning on doing that before signing anything anyway.
Since so many have dropped out for the June 26/27 weekend, and so many had to drop out because of the June weekend (i.e., they could go in July for sure), should we try other weekends?
We could even try other weekends for just Providence if everyone's tired of starting from scratch.
(and I hated to type that, because I know it probably means PixKristin won't be able to make it, and she's been one of the forces behind us actually having a F2F this year)
(and I hated to type that, because I know it probably means PixKristin won't be able to make it, and she's been one of the forces behind us actually having a F2F this year)
No, we need to do what is best for the most people. Besides, I'll be in the New England/New York area from June 14th-July 2nd, so I'm sure I'll get a chance to see localistas somewhere in there. I was also lucky enough to see many of my dear Buffistas at our reception.
Final survey results were:
Yes 9
Probably 5
There's a small chance 10
No 21
There's no point in reserving rooms at a hotel for 14 people, especially since many would be doubling up. If you all want to wrangle a new date, I say go for it...but rather than starting over again, I would default to the next weekend in our original polls, July 10-11 and then vote NYC vs. Providence. I'll set up a poll to that effect if you want me to.
sj, you're doing great! Seriously, very few of us have professional experience at this to know exactly the right questions to ask. And it's amazing how many hotel people are lame as all get out. The crap I had to deal with during the Madison F2F was enormous. It's not just you that this stuff is/has happened to and it will happen again to others. The cool thing about Buffistas is that you tell them where to be, provide the booze and they are happy as hell that someone else did it all. Win-win.
