Sorry, can clarify, when asking for bids, was saying minimum 20 rooms. Don't know if we use 20 (never saw numbers for last year) since so many bunk up. Need to know minimum for finalizing.

Need to also go get on plane now. See ya on the other side. (If I don't kill myself with an icepick to the ear during the flight. Probably a good thing they ban metal on these flights.)

So we will just go with the winner, whatever it may be, and hopefully remember this lesson for next year.

As if we won't rehash the entire thing again next year, even if we do remember :)

Ah well, another F2F I can't attend. I'm helping run a filk con that weekend.

Is it too late to chime in with a vote for Providence? Because I love Providence. And, err, live 45 minutes from it. Which means there are good odds I'll actually show up. Not that I'm adverse to Philadelphia. I had very nice vegan soul food there. But Providence has affordable sushi that the Californians in the group will actually not turn up their noses at. IJS.

Also, many awesome bars. I know what you people want.

We might actually be able to swing by Providence if it's June 26-27 - we're planning to be on Cape Cod the week before that. It would be my first F2F! With small cute people! But y'all better decide soon since I am tracking plane tickets an need to buy!

I'm going to try to call about the three best Philly hotels today, for that weekend. Do I give them a range of rooms we'd need? Say ... 20-25? I have no idea.

I'm not sure what I'm asking for wrt to prom, either.

Amy, do you have a copy of the RFP? It includes the parameters for Prom.

I would say 20 rooms is safe. I wouldn't go beyond that given the poll numbers.

wrt to prom, you need to find out what space they have for a reunion room on Saturday night. Important questions include what the room will cost (this is often offset by what we buy for food/beverage), how much an open bar is per hour, what the food options are, if they have a sound system, etc. We also need to know If we can schedule prom 9-1 ish given how much noise we will make or if they close at midnight.

Crap, I forgot the RFP. I do have that. Thanks!

I think I might submit the RFP to a few other hotels, quickly. One of the initial ones is apparently completely non-smoking now, and also only has one bus into Center City, and no other type of public transportation. It's actually across the Schuykill, too, so walking is not really option.

I'm not sure how long this will take, but I'll do my best.