Oops! I meant to post this last month, but I’d like to re-propose the F2F planning window. The numbers were strongly in favor, but we didn’t reach a quorum when we voted on it last year, so I thought I’d try it again.
Proposal:
To give people time to plan ahead and get the best rates on traveling, October will be our official persuade-n-post phase for the coming year's F2F. During each October, people may propose a location in the appropriate region of the country based on our normal rotation, sell us its fine qualities, research possible venues for hotel rooms/prom (preferably the same venue for both or within walking distance), and suggest up to two possible dates in spring/summer for our official annual F2F. The date(s) for each location are completely up to the proposer’s discretion.
At the beginning of November, we will vote on the proposed location/date combo. If the proposer offered more than one possible date, we will hold a second vote to pick a final date for the winner. Once the date and venue has been set, the proposer/organizer will book the hotel so we can begin the process of raising the necessary money and making necessary investments in tickets, corsets, and sparkly tiaras.
Since we have already missed this deadline for the 2012 F2F, this year we will propose locations from October 15-November 15 and vote right after that (this will avoid the holiday/finals issue, I hope).
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Side note? I like the serendipity of F2F proposals happening at the same time as the Delurking thread, where we go to meet new people and catch up.