The smart ones (B&Bs) will accommodate groups. We had my mother's 75th birthday party at one and they rented a bunch of rooms, made accommodations for people who couldn't manage steps, catered it, made a GORGEOUS birthday cake, and pretty much turned the entire first floor of the building over to us for most of a day.
eta: and we didn't even book the entire place!
I'm not sure if it was the hotel or the guy who answered the phone. I'll call the manager later.
I'd try the manager - they may have a really tight control on thing s - of course - since you seemed to an unusual situation - I probbably would have said something like - this is unusual - I should have you speak with the manager
One of the hotels in Boston has requested a description of the group before they can quote a rate (@@) anyway, this is what I came up with.
The Buffistas is a non profit organization dedicated to intelligent online discourse across a variety of subjects, including politics, popular culture, writing and literature. Once a year, we gather in order to renew old acquaintances, make new ones and continue discussion. Due to our geographic diversity, we organize our gatherings in a different region each year. Past gatherings have been held in Los Angeles, San Francisco, New Orleans, Chicago, and Washington, DC.
Boy, we sound like stuffy old curmudgeons!
The truth probably wouldn't fly so well with those guys, though.
And how is what i said not the truth?
It's not that it's not the truth, it just leaves out the corsets and the frenet and the Too Much Candy.
It's probably for the best.
Vortex, it sounds like a good formal description of who we are. But "politics" shouldn't be the first items listed. Of the 4 things you mentioned, "politics" is probably the least important to the board. We have a number of threads specifically devoted to various aspects of popular culture, additional threads devoted specifically to writing and literature, but none specifically for politics.
oh, i thought we did. My bad.
eta: and I realize that the description is rather formal. But, when you're trying to do business, you get a better response if you sound business-like.