OK, hello from the Localistas meeting!
We've been through the food and bartender stuff, etc, etc. We still have a few questions (including the TV thing), so we're volunteering FredPete and Hubs to call the hotel on Monday and talk about this.
JavaCat, if you have anything to add or suggest (person to ask for, etc), could you email the Localistas list?
The food we're getting is:
"Fruit and berries plate, serves 75-125 people"
"Spanakopita (100 pieces)"
"Antipasto platter (includes meats, cheeses, olives, bread)"
That takes us to $875 of food, plus the tax and tip.
We're also asking about a fridge (is there one in the room? Can we get one? Should we just haul in a big cooler instead?) just for the sodas etc we will sneak in for the rest of the weekend when we expect no hotel people to be in our room. (Quick, create a diversion, says Hubs!)
The bar will be a cash bar. Cocktails are $6, $6.50 for premium. Beer is $5.25-5.50, Wine $5.50-$6. I expect some people will be liquoring up in their rooms etc, but remember we do need to spend at least $500 at the bar--this is roughly 80some drinks. I think we can do that. (If we dont' spend $500 we have to pay the difference)
We've also discussed entertaining activites for the weekend. Museums, flea markets and farmer's markets, shopping at Sephora and Lush and Commander Salamander, karaoke, pool, etc....
That's looking pretty good. I've already got prom payments from around 17 people, so that's moving along nicely. I don't think we should have problems with 80 drinks. If a little more than half of us has two drinks each, we'll be good. Somehow I think that will happen. I know I'll be drinking plenty of Ketel One and Tonic.
Yeah, we didn't figure 80 drinks would be a huge problem, but thought we'd mention.
One of the questions we're also asking on Monday is because I talked to a guy today (the actual people we'd deal with are not in, cause it's the weekend) and he was saying what kinds of liquor come with the "cash bar"--we're going to ask if we can also have others, or if that's somehow extra money, or what. I think it was vodka, gin, whiskey, bourbon, and cognac, or something random like that. So if we wanted, say, tequila. Or amaretto.
Are we going to have the option of good brands of liquor, like Ketel One, or is it just going to be a house brand?
Usually if they have a different cost for "Premium" then it means they have some kinda Top Shelf booze.
Yep, that's true. I missed the premuim price difference.
Never mind.
When it comes to booze. There's not a lot that I miss.
Also, ask if we can get some decent beer, like microbrew ales or imports, instead of the standard Miller/Budweiser crap.
A very generous Buffista who wishes to remain anonymous has paid for two prom tickets and asked that they be used for someone who is on a tight budget and is worrying about the cost of Prom. So, if anyone is on a tight budget and is really fretting about the cost of Prom, send me an email.
