I can't think of any of the non-monetary things that are optional (though I may be only remembering the things I think are critical, and wrong), so, if the money is the thing that needs to give in your city, so be it, though as little as possible.

I think it would be valuable to know what we can get in the area (which, in SF's case would be the Bay Area, I guess) for under $100. However, I don't know if people would find that helpful, or would be doable for the Point People.

Okay. If that's the case, then I guess I was reading it right to start with: those points are requirements, not options, and I don't need to even bother with the "what can we get" deal. So what remains is a balancing act: see how close to the money I can find, but taking the requirements as exactly that: requirements. Cool. There probably won't be too much; I wasn't serious about Pleasanton and whatnot, because we're talking hours away from the city and extremely hot, as well. And hotels in San Jose/Silicon Valley aint notably cheaper than those in SF. Dot-com memories remain.

Bev, yep, the hotel tax last I checked is 14%. We're right up there with NY.

Okay, hang on a sec. What the hell happened here today? We seemed to be moving on pretty smoothly, and suddenly...

But:

Can we please argue about some of this stuff after we get some information and aren't just speaking in generalities? And can we not declare any one single item 100% written in stone? Some of us don't actually care about internet in every single room, for example. Or maybe we do, but other things are also up there. The people doing the research knew what things were important to us. So why not trust them to say "this one doesn't have quite everything, but I know we'd love it" or "this is a bit higher than we planned, but I think it would be delightful" yadda yadda.

I agree with brenda.

brenda, I thought we were moving along smoothly, too. In fact, I'm pretty sure of it.

Recapping for me - and this is where I need to get off and get some work done, so yeah, I'm testy - is the root of my original question.

It's a question of time.

As it stands, I have a list of requirements; I have a price range. If the requirements meet that definition - not negotiable without upsetting a lot of potential attendees - then I carve out the time, call the hotel, get their Events coordinator, spend half an hour on the phone with them, have them email me, send them the IFB. But before I proceed to the next chunk of time spent with that particular hotel, I ask the second question, the one that actually presumably has some leeway attached to it: quanto, combien, how much money?

Now, I've already done that, and eliminated seven hotels from the SF Convention and Visitors Bureau's helpful list. Nothing suitable as a hospitality suite? Thanks, and moving on, because that's obviously not negotiable. Hi, got your name from the SFC&VB, we're looking for (insert stuff) - oh, you don't have the rooms available that weekend? Thanks, and moving on, etc.

So if there's a hard top-line limitation on the hotel cost, as well, I wanted to know that. Because I really don't need to spend an extra ten - no exaggeration, believe me - hours of time talking to dead ends.

I have also submitted IFB-ish type inquiries to the Tropicana and lasvegas.com

Ok. Well, I must be off (I'm seeing Buffistas tonight!). Please no violence (not that it seems like we're on the verge of it). Any imput people have, please share.

Nope - no violence over here, ma'am. Literally, just wanting to not have to waste time on stuff that isn't negotiable.

Any imput people have, please share.

As a coordination-work averse person, my feeling is to just give the point people the requirements (non-monetary) and let them come back with what they come back with. They know price is an issue. I trust them enough to assume they know the best places in their cities for what we're looking for, and capable of negotiating for places they'd actually sleep without pretreating with flea powder, and eat in, without taking anti-biotics.

If their proposals don't appeal, people won't vote for them. If what they come back with appeals, people will vote for them.

Bless you, Cindy. Wise woman, and to the point.

That's certainly where I'm coming from, anyway - I won't rec the Motel Roaachtrap and I won't rec the bridal suite at the Mark Hopkins, either.

All I'm asking is to not be expected to spend five hours on the phone with either of those, on the off-chance that they might be able to meet three of five bulleted points.